How to Add Signature in Outlook Email Online

Adding a signature to your emails is a great way to include important information, such as your name, title, and contact details, at the end of each message. In this article, we will guide you through the process of creating and assigning an email signature in Outlook 365 desktop app.

To create a new email signature, click on 'New' and give a name for your signature. The next window that pops up is where you can create or change email signatures in Outlook 365 desktop app. From here, you can add text, images, and other elements to your signature.

Once you have created your signature, you can assign it to new emails and responding emails within a specified email account. To do this, follow these steps:

1. Select the specified email account you will assign the signature to every email from the E-mail account drop down list.

2. Choose the specified signature you will assign to every new email from the New Messages drop down list.

3. Choose the specified signature you will assign to every replied or forwarded email from the Replies/forwards drop down list.

You can also configure the signature settings to assign a signature to every new email or every responding email sent by a specified email account in Outlook.

It's important to note that if your Outlook is working offline, any changes you make to your email signature will revert once you go online. Make sure you are not offline or your Outlook is not working offline before making these changes.

By following these steps, you can easily create and assign an email signature in Outlook 365 desktop app. This will help you to keep your emails professional and consistent, and ensure that important information is included at the end of each message.

How to add signature in outlook email online